Document and File Management and Archiving
Electronic Archiving
In contemporary times, electronic information and document systems have revolutionized traditional methods of processing, storing, and exchanging information, documents, and files. Based on new concepts and advanced technologies in the archiving process and document preservation, organizations, ministries, companies, and various government and private offices are required to transition to the use of computers and specialized software for document and file preservation, as well as equip themselves with advanced skills in computer usage and electronic technologies to establish indexing and archiving systems. This also includes skills in protecting and disposing of these documents.
"Electronic Archiving and Records Management" solutions are considered one of the essential technologies that help organizations meet these requirements, reduce paper storage, minimize the risks of document damage, and cut costs. Electronic document management and archiving systems are used to track and store electronic documents or images of paper documents while retaining multiple versions of them. Document management systems are part of enterprise content management systems related to managing digital assets, image documents, workflow systems, and record management systems
What we offer
The Issue of Documents within Organizations
Dealing with Quantity and Quality
Difficulty in searching for and retrieving documents, leading to time wastage Paper storage occupies a significant space within the organization, posing a cost factor due to limited space and the need for efficient utilization of available areas
Weakness in protection and security, as documents can be lost, damaged, exposed to fire, or accessed without authorization
Lack of backup, as paper copies require the creation of another copy
Inability to access information immediately, whether within or outside the organization
The Importance of Using an Electronic Document Management System
The necessary configuration data for linking systems to the document system is dynamically stored. This data includes information about the systems and the indexing fields required for each system
Specific user access permissions for reviewing documents based on authorization
Managing complex records issues
Saving time consumed in searching and retrieving information
Ease of integration with any existing system; all that is needed is to invoke the archiving system from within the relevant archiving programs
Document scanning, storage, and management
Efficiency in distributing important documents and obtaining approvals
Technical support for computers, networks, and printers
The company's role includes providing support, consisting of assistance and maintenance for computer systems and equipment. Our role also involves examining equipment and software from installation and setup to configuration and updating. Additionally, we address any malfunctions, including routine and daily issues that equipment and software may encounter
